How do you introduce new technology into the workplace?

Nowadays, technologies invade our daily life and habits, whether it be on a personal or professional level. We are now surrounded by electronic devices and adapting to technological change is necessary for companies that want to propel their growth, increase their turnover and save time. However, integrating new technologies can be a big challenge for some companies when the implementation is not well planned and employees resist change.

Change often faces resistance from people who are confronted with it but that doesn’t mean you have to be afraid of it… change often brings new opportunities in its path and allows us to learn from our mistakes. Today’s technology is constantly evolving and companies that develop a resilient business model by incorporating technological tools such as Mobile-Punch’s application are able to gain a competitive advantage and grow their business.

Tips to facilitate the adoption of new technology in your business

Integrating new technology into your business can save you a lot of money and time. That being said, your employees must be on board and ready to welcome this new change. Here are some tips to facilitate the process of technology adoption in your business:

1. Clearly define your vision

Keep in mind that resistance to change from employees comes mainly from the comfort of habits and the discomfort of the unknown. To remedy this and ensure a smooth transition you need to make sure you explain why this change is necessary and how it will benefit the business and make it easier for employees to do their jobs.

Change needs to start at the top, which means management needs to take responsibility for bringing employees together and presenting them with their vision. It is important to explain the benefits of adopting this technology and how the company will go about implementing it within the organization. You need to create a sense of urgency and openly discuss market conditions and the reasons for this change. The more transparent you are, the more open your employees will be to the idea.

Aside from organizing team meetings, you can also invite spokespersons from the technological partner you will be doing business with to explain the product or service in detail and answer questions that your workers may have. Getting an outside perspective can make technology adoption easier and convince employees that change is in everyone’s best interest.

2. Improve team communication 

Communication is a key part of successful technology adoption in any organization, and that is why it is important to communicate effectively, but most importantly to engage employees from the start. They should be able to express their ideas, concerns and suggestions and feel that the company is listening to their needs.

As we all know, humans are creatures of habit, so any change is likely to overwhelm them. This is why the communication of the change must be done several months before the implementation. Early in the process, talk to your employees about the new technology you plan to adopt. This will give them time to get used to the idea, ask questions, and prepare for the future.

Innovation is teamwork that relies on good communication and proper collaboration between your team members. You need to make sure that you involve everyone in your team. You can send a newsletter, organize discussion sessions or use other communication tools to ensure that your employees are well informed and to create a committee that will facilitate technological adaptation.

3. Provide quality training

It is often said that a company is only as good as its employees, and so are new technologies. You are about to invest time and money to introduce this technology, and it will only be as good as its users. It is therefore essential to provide quality training to your employees in order to benefit from all the advantages this technology has to offer in terms of productivity, economies of scale and efficiency. The training given must be complete and thorough.

4. Ensure a smooth and fast transition

Once all employees are familiar with this new technology and its benefits, it is best to make the transition quickly and avoid delays. Otherwise, staff could be faced with uncertainty and frustration and cling harder to old ways. Management needs to show determination and set a precise date for the integration of the technology.

5. Ask for feedback

When introducing new technology, there will inevitably be difficulties in adapting. It is an integral part of the process of change. So, during this transition period, invite your employees to give you feedback and ask you questions in order to offer them solutions.

The advantages of implementing new technologies

Strategic decision-making

One of the main advantages of new technologies in business is that they facilitate decision-making. They provide up-to-date information and data so that businesses can take advantage of the opportunities available to them and respond to market threats more effectively. The use of key resources, such as business management software, social networks, big data or artificial intelligence allow you to access and interpret data to turn it into valuable information.

Improvement of the management process

The use of new technologies allows considerable savings in time and money because it simplifies and automates certain tasks. Actions such as planning or time management are carried out in a more agile and efficient manner.

Real-time information

Thanks to new technologies, your team has access to the information they need on any device with an Internet connection. For example, a construction worker visiting a client will be able to view and expose information in real time through any device connected to the Internet.

It is essential to adapt and technologically equip your workspace to offer greater comfort to your workers. In this way, you will contribute to the improvement of the productivity, the quality of work and the service offered by your company.

Improved productivity

Technology is one of the most direct ways to improve productivity. If you are working with old equipment or software, you may need more time to perform the same processes. This improvement in run times will allow you to be faster and more productive.

Save time and money

The introduction of new technologies allows the automation of several tasks, which represents a huge saving in time and money. By introducing technological tools into your business, you allow your employees to devote their time to bigger assignments and more valuable tasks rather than performing routine tasks. This will help them realize their full potential and perfect their work.

How do you motivate your employees to use your new app?

If you are faced with employee reluctance, there are different ways you can motivate them to use your application:

• Expose the change: To persuade your team to adopt a new technology, you need to present a compelling vision of what the technology is and what it will do. You must demonstrate that the new service offers economic and rational benefits for both the organization and its people. 
• Involve employees as much as possible: When you involve your employees in this process, they feel appreciated and valued and they are likely to be more open to give an opportunity to change.
• Share success stories: During the first uses of your new application, do not hesitate to share the success stories, this will motivate all the teams to adopt your application and eventually share their successes with others.
• Create a comparison chart: Create a comparison that presents a side-by-side analysis of the old and the new way of doing things. It is important to highlight the advantages of this new application and its contribution to improving work processes.
• Recruit Change Leaders: Accepting and adapting to change requires good management of human psychology and change leaders are there for that. They will help you develop your vision and communicate it effectively to remove barriers and achieve positive results.

Need a technological ally to accelerate the growth of your business?

Mobile-Punch is the #1 application to simplify time management in your business. The application offers you a host of benefits that will revolutionize your daily life. With Mobile-Punch, the management of your projects is accessible with just one click. You can reduce the hours spent managing timesheets by up to 50% and track your projects in real time. In addition, you benefit from the automation of the transfer of hours worked to your accounting software in order to avoid possible errors or anomalies.

The application also allows you to manage your teams efficiently in the field and to pay their hours worked with precision thanks to the Punch system. Please do not hesitate to contact us if you would like more information about our services.